Arena Careers

Administrative Assistant
Spokane, WA

Who We Are:

The Washington Federation of State Employees (WFSE), AFSCME Council 28, has a long history of fighting for workers’ rights and employee benefits while tackling social justice issues with passion and energy. The WFSE has been operating in the state capital for 80 years fighting for fairness and equality. We ensure hard-working public service workers get better pay, health care, retirement, and a healthy work environment. There is more to accomplish, and we believe we can accomplish it with the right personnel. Come join our team and be part of a larger mission that will make an impact for years to come. Learn more about who we are at: wfse.org.

What We Are Looking For:

The Washington Federation of State Employees (WFSE) is recruiting to fill an Administrative Assistant position located in the Olympia field office. Reporting to the Field Supervisor, the Administrative Assistant provides high-level support to the Supervisor and field staff. This position handles all administrative functions of the office, assists with the daily operations, and works with the Associates, Council Reps, and the Field Supervisor to accomplish their goals.

This position supports the Field Supervisor in daily administrative activities and acts as a resource to office Associates in responding to member’s requests and/or complaints. Manages calendars, sets up meetings and locations, and takes notes of meetings on behalf of the supervisor. Prepares all personnel and payroll documents such as activity reports, leave balances, and staff expense vouchers for the supervisor's review and signature.

Additional duties include:

• Schedule meetings and locations for Field Supervisor and Council Representatives.
• Prepare check requests and order food for meetings and events.
• Manages the office archive program.
• Manage office consumables, including office supplies, postage system, kitchen supplies, copier supplies stationery, etc.
• Maintain office filing system including paper files, file cabinets, and shared electronic files.
• Organize and maintain various administrative, reference, library, and other files.

Required Qualifications:

• Five (5) years of progressively responsible experience in office/clerical, secretarial, or general administrative work.
• Knowledge and experience in office machines, Microsoft Office Suite, business management practices, and research methods.
• Highly organized and capable of juggling multiple projects simultaneously.
• Strong oral and written communication skills.
• Proficiency in Microsoft Office Suite and related applications.
• Strong analytical skills using various databases to collect and interpret data.
• Detail-oriented and able to work in a fast-paced environment.

Desirable Qualifications:

• Data Analysis – familiarity with Tableau, and Survey Monkey.
• Data Visualization – Adobe Photoshop, Publisher, SharePoint, PREZI, etc.
• Understanding of basic labor organizing principles and working experience in a Union.

Special Note:

It is expected that selected candidates live within commuting distance of their assigned work location and live within Washington state. New employees will be subject to a background check and a driving record request. This position is eligible for overtime and may be required to work some weekends. Some travel may be required. Benefits include 12 paid holidays, annual and sick leave, $150 monthly cell phone allowance, medical/dental, life, and long-term disability insurance, personal holidays, and more. The salary range is $59,156 to $68,480 and will be determined commensurate with experience.

How to Apply:

To be considered for this position(s), applicants must submit a resume, letter of interest, and at least three (3) professional references to: resumes@wfse.org. Your letter of interest should clearly explain how your experience, training, and education make you a viable and competitive candidate for this position.

This position is open until filled; however, the hiring authority may conduct interviews as soon as qualified candidates apply. It is to the applicant's advantage to apply as early as possible.

The Washington Federation of State Employees is committed to providing equal employment opportunity and equal access in a non-discriminatory manner to its programs and services for all persons without regard to race, creed, color, marital status, gender, sexual orientation, religion, age, national origin, political affiliation, honorably discharged veteran or military status, or the presence of any real or perceived sensory, mental, or physical disability.

Persons requiring accommodation in the application process or for an alternative format may contact the Human Resources Manager, Tiffany Wright at (360) 339-5159 or TiffanyW@wfse.org. Persons with a disability or those who are deaf or hard of hearing can call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388. The WFSE complies with the employment eligibility verification requirements of the Federal Form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.