Arena Careers

ABOUT ORCHESTRA

Orchestra is the first communications company built for the new media landscape. Since early 2022, it has grown into a network of eight strategic communications and marketing agencies including BerlinRosen, Civitas, Derris, Glen Echo Group, Inkhouse, M18, Message Lab, Onward and Brightmode, with more than 600 storytellers and strategists from 12 cities across North America and Europe. The network of leading agency partners works with companies, organizations and business leaders across high-growth industries including consumer, climate and sustainability, education, healthcare, real estate and technology.

From leading technological innovators, to brand-builders and cause champions, we work with our clients and offer unparalleled expertise on how to craft a story-first, audience-focused approach to solve their most pressing challenges.

People of color, people with disabilities and women are strongly encouraged to apply. Orchestra is committed to building and maintaining a diverse staff, and recognizes that its continued success depends on hiring and retaining high-quality creative professionals with a variety of backgrounds and experiences. Opportunities for advancement exist, and we are committed to helping all staff develop and grow.

ABOUT THE ORCHESTRA FINANCE TEAM

The Orchestra Finance Team oversees financial results and works with our teams on client finance, growth strategies and the overall financial health of the company. We are responsible for the successful integration with our new partner companies as well as any future acquisition activity.

We work with management and other key agency stakeholders to drive profitability and monitor key performance indicators. We are growing a team of experienced finance professionals, change agents, Excel masters and complex problem-solvers to collaborate cross-functionally to assess financial strategies, systems and processes in an effort to drive the full-cycle financial health of all our clients.

ABOUT THIS ROLE

BerlinRosen is seeking a Senior Client Finance Analyst who will own revenue accounting, financial forecasting, pricing, reporting & analysis and business risk assessment. This is an excellent opportunity for a solutions-oriented and analytically minded individual who will approach work with a sense of possibility, sees challenges as opportunities and has a relentless passion and curiosity for process improvement.

Job responsibilities include assisting with month-end close processes, providing summaries of monthly billing and reconciliations and more.

Role location: This role is based in our New York, N.Y. office on a hybrid basis. The Finance team is in-office at least 3 days per week.

ACCOUNTABILITIES AND QUALIFICATIONS

As a Senior Client Finance Analyst on our Finance team, you will…

• Provide day-to-day financial support to practices and assist with business management at the project and practice level
• Maintain various financial trackers and reports (month-end reporting, budget trackers, financial statements, AR, staff utilization, burn reports, WIP management, over-service reporting, etc.)
• Oversee and update Vena, our financial planning tool, to ensure accurate and up-to-date project and workforce data
• Participate in the coordination of the annual budget and re-forecasts
• Proactively document, follow up on and close out any revenue, budgeting, billing, invoicing or payment issues that pertain to client(s) in a timely fashion or until resolved
• Own the AR function with the billing supervisor by pursuing timely collection with continuous internal & client follow up while escalating collections issues as necessary
• Continually manage WIP exposure
• Monitor labor hours against correct jobs and prepare transfers as appropriate
• Partner with practices to ensure the monthly financial schedule is followed
• Prepare month-end journal entries for revenue and intercompany transfers if required
• Open and manage jobs in coordination with account teams
• Monitor jobs, estimates, POs and rate cards to ensure accuracy and project activity
• Serve as a reliable and forward-thinking business analytics resource and provide oversight to assigned practices
• Lead and participate in financial meetings with internal teams
• Participate in any and all Sarbanes-Oxley initiatives and ad hoc projects as needed

Essential skills:

• 3-5 years of experience in client finance or FP&A
• Experience in NetSuite or similar accounting/ERP packages (SAP, Anaplan, Oracle, etc.)
• Strong time management skills including the ability to prioritize multiple deadlines and effectively manage workload
• Proficiency in Microsoft Office with strong Excel skills (lookups, pivots, dashboards, advanced formulas, etc.)
• Demonstrated proficiency and understanding of GAAP, accruals and revenue accounting
• Excellent verbal and written communication skills
• Ability to effectively work and communicate with finance and non-finance stakeholders
• Able to streamline tasks to ensure accuracy and take “ownership-mentality” in work/clients/practices

Preferred skills:

• Agency or client services experience (advertising, PR, communications, media or legal)
• Working knowledge of media finance and operations

Note: Interested in this role but it’s not quite the right match? Applicants who meet some but not all or exceed the above criteria are still encouraged to apply! We are eager to speak with candidates with diverse backgrounds and can assess role leveling on an individual basis.

WORKING AT ORCHESTRA

Compensation philosophy: Orchestra offers competitive industry rate salary bands with the goal of retaining and growing talented individuals. We regularly review and adjust our compensation structure as needed to ensure equity across teams and levels.

Salary range (commensurate with experience and skills): $85,000-$110,000

Benefits:

• Medical, dental, and vision insurance for employees and dependents
• Pre-tax Health Savings Account Savings Plan (HSA-SP) or Flexible Spending Account (FSA)
• 401K with a 4% employer match and no vesting period
• Generous paid time off (PTO)
• 20 vacation days, 10 wellness days, 1 day for your birthday, collective PTO between Christmas and New Year’s Day, plus 11 holidays
• Pre-tax commuter benefits
• Mobile phone reimbursement for data and minutes
• Employer-funded life insurance
• Discounted annual bikeshare membership
• Corporate discounts through Tickets at Work

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