Arena Careers

Job Title: Volunteer Exempt Mail Director

Reports to: WI Coordinated Campaign - Chief Operations Officer

Salary: $84,000/annually, with a generous benefits package

Location: Madison or Milwaukee, WI (Please note: Employment with the Democratic Party of Wisconsin requires residence or willingness to relocate to the state of Wisconsin.)

Start date: August 2024

Application Deadline: July 31, 2024 (Applications are considered on a rolling basis. Deadlines may be shortened or extended as necessary. There is no guarantee this posting will remain open until the deadline or be closed on the deadline. This is a suggested timeframe based on organization needs.)

About The Democratic Party of Wisconsin: WisDems is nationally recognized as one of the country’s highest-performing and most pivotal political organizations. During the 2024 cycle, WisDems will drive massive programs to defend the Democratic majority in the United States Senate by re-electing Senator Tammy Baldwin, to re-elect President Biden for a second term, elect progressive candidates up and down the ballot, and work to build volunteer-led coalitions for the long term. WisDems’ work is grounded in inclusion, respect, and empowerment across race, gender, other dimensions of identity, and the rural/suburban/urban divide. Our work continues year-round, collaborating with partners to build a movement that delivers meaningful change for all Wisconsinites. We seek outstanding applicants who share our values and vision to join the team, help win elections, and build a future where everyone can thrive.

The Opportunity: The Volunteer Exempt Mail Director will be responsible for overseeing the volunteer exempt mail program for a statewide coordinated campaign as our operation scales up for the 2024 cycle. The ideal applicant works well in fast-paced environments, can effectively communicate within our team and across departments, and has operations or compliance experience. This position requires some flexible hours and eagerness to assist on any task. This is a termed position through the end of the 2024 campaign cycle.

Job Responsibilities:

• Design and execute the Volunteer Exempt Mail program in partnership with our Operations and Compliance teams
• Manage a team of Volunteer Exempt Mail Associates
• Ensure all aspects of the program are in compliance with State and Federal campaign finance laws, maintaining accurate and thorough supporting documentation
• Work cross-departmentally to ensure that all departments are aligned around design, approvals, printing, budgeting, payment, and bulk distribution needs
• Develop and manage processes for design approvals, printing schedules, and the recruitment and training of mail volunteers
• Serve as the primary point of contact between mail vendors, candidate campaigns, mailhouses, and volunteers, facilitating effective communication and coordination with these external stakeholders
• Monitor and address all bulk mail-related needs within the campaign
• Assist with other tasks and projects as assigned
• On year requirements include working outside of normal work hours; including canvassing and other election-preparation as necessary
  
  

Qualifications (Required):

• Growth Mindset - Ability to take and implement feedback
• Relentlessly Goal-Oriented - Enjoys working toward and achieving ambitious goals. Keeps calm in stressful situations. Has the capacity and willingness to work long hours during peak season, rolling up their sleeves and getting the work done
• Management Skills - Ability to manage relationships within your team, bring out the best in your employees, and treat employees equitably across lines of difference
• Multitasking in a Fast-Paced Environment - Ability to manage details and stay on top of multiple tasks, large and small, at once
• Cultural Competency - Able to build authentic relationships across lines of difference, such as race, ethnicity, sexual orientation, class, ability, gender identity, citizenship status, or other identities. Understands how to take an inclusive lens into all aspects of work
• Technical Proficiency - Highly proficient in Excel/google docs with experience working from shared databases and workbooks
• Excellent Verbal & Written Communication Skills - Strong interpersonal skills, customer service attitude, and ability to communicate with people from many backgrounds
• Familiarity with Campaign Finance Laws - Familiarity of federal and state campaign finance laws
• Access to reliable transportation and a willingness to travel
  
  

Qualifications (Preferred):

• Familiarity with relevant rules and requirements set by the Federal Elections Commission, Wisconsin Ethics Commission, Wisconsin Elections Commission, and other related governing bodies, such as familiarity with (FEA) Federal Election Activity, USPS Nonprofit Bulk Mailing permit requirements
• Prior experience working on campaigns or other related fields
  
  

Benefits: Great benefits including; excellent health care ($1/month), dental ($1/month), vision ($1/month), life insurance (free), short term and long-term disability (free), TalkSpace virtual therapy, free Calm premium subscription, mileage reimbursement, monthly cell phone stipend, paid vacation days (starting at 10 days), retirement plan with 3% employer match, 3 floating holidays, 9 paid holidays.

Equity and Inclusion: The Democratic Party of Wisconsin has a vision for a deeply inclusive and diverse party organization, membership, and electorate. In order to be successful at the Democratic Party of Wisconsin candidates must have the cultural competence to successfully work with a diverse array of constituency groups. We especially strongly encourage applicants with close ties to Black, Indigenous, AAPI, Latinx, Muslim, non-English-speaking, disability, and LGBTQIA+ communities. The Democratic Party of Wisconsin is an Equal Opportunity Employer.

Note on COVID-19: Candidates will be required to verify that they are fully vaccinated against COVID-19 upon commencing employment, except where prohibited by law. Fully vaccinated includes receiving any booster shots recommended by the CDC or other public health authorities within the timeframe recommended. Reasonable accommodations due to disability, medical condition, or bona fide religious belief will be considered on a case-by-case basis for exemptions to this requirement in accordance with applicable law.

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