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Special Assistant to the Executive Director

Florida Democratic Party

Florida Democratic Party

Orlando, FL, USA
Posted on Tuesday, May 14, 2024
We are seeking a proactive and organized individual to join our team as a Special Assistant to the Executive Director. The Special Assistant will play a pivotal role in supporting the Executive Director in executing the Chair's vision and ensuring the smooth operation of daily activities.

Key Responsibilities

  • Assist the Executive Director in executing the Chair's vision by providing comprehensive support on a day-to-day basis.
  • Prepare meeting materials, agendas, and memos for internal and external meetings, ensuring all relevant information is accurately documented and disseminated.
  • Manage and prioritize the Executive Director's schedule, including scheduling meetings, appointments, and travel arrangements.
  • Elevate tasks and action items to the appropriate staff person or department, ensuring timely follow-up and completion.
  • Collaborate with the coalitions and party affairs team to assist with organizing events, political outreach initiatives, and other operational duties as needed.
  • Serve as a liaison between the Executive Director and internal teams, external stakeholders, and partners, fostering effective communication and coordination.
  • Conduct research and compile reports on relevant topics to support decision-making and strategic planning processes.
  • Handle sensitive and confidential information with discretion and professionalism.

Qualifications

  • Bachelor's degree in a relevant field (e.g., Political Science, Public Administration, Communications) preferred.
  • Proven experience in a similar role providing high-level administrative support, preferably in a political or nonprofit organization.
  • Excellent written and verbal communication skills, with the ability to draft clear and concise memos, emails, and reports.
  • Strong organizational and time-management skills, with the ability to multitask and prioritize competing deadlines effectively.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
  • Demonstrated ability to work independently with minimal supervision and as part of a collaborative team.
  • Commitment to upholding the values and mission of the Florida Democratic Party.
  • Flexibility to work occasional evenings and weekends, as required.
  • We offer competitive compensation and benefits packages, including health insurance, retirement plans, and professional development opportunities.
To apply, please submit your resume and a cover letter outlining your relevant experience and why you are passionate about joining our team. We look forward to hearing from you!