Arena Careers

Job description

Job Title: Scheduler & Travel Aide Compensation: $54,000 Location: Tallahassee The ideal candidate will play a crucial role in managing the Chair's schedule and ensuring seamless execution of meetings and appearances. This position will be expected to operate with a high level of responsibility and discretion. Must have the ability to travel independently, valid driver’s license, and clean driving record. This is a dynamic entry level role that works with overlapping deadlines and has to coordinate logistics and information across departments. FDP is looking for a reliable candidate who is comfortable with frequent travel, the potential for evening work, and weekend events. Responsibilities: Schedule Management: • Efficiently manage the Chair's calendar, including scheduling and coordinating meetings, events, and appointments. • Prioritize and organize the Chair's daily, weekly, and monthly schedule to maximize productivity. • Draft travel itineraries and budgets for approved travel. • Follow up with the Chair and the staff to ensure task completion for outstanding needs. Meeting and Event Coordination: • Work collaboratively with the Chair and other team members to plan, organize, and execute events and event attendance, ensuring all logistical aspects are well-coordinated. • Prepare the Chair for events by completing and providing necessary materials, briefings, and background information. • Staff meetings with the chair and report feedback to appropriate staff. Briefing Preparation: • Gather and compile relevant information to create comprehensive briefings for the Chair in preparation for meetings, interviews, and public appearances. • Keep abreast of current political events, party initiatives, and key issues to ensure the Chair is well-informed. Communication and Liaison: • Serve as a point of contact for the Chair, managing incoming communication, and responding or redirecting as needed. • Collaborate with the Executive Director and Senior Staff to facilitate communication between the Chair and other key stakeholders. • Manage the Chair’s personal socials when needed. Staff Support: • Provide administrative support to the leadership by coordinating staff meetings and supporting special events and projects. Qualifications: • Proven experience in a similar role providing high-level administrative support, preferably in a political or nonprofit organization. • Direct experience managing travel, schedules and/or principals preferred. • Excellent written and verbal communication skills, with the ability to draft clear and concise memos, emails, and reports. • Strong organizational and time-management skills, with the ability to multitask and prioritize competing deadlines effectively. • Proficiency in Google Suite and other relevant software applications. • Demonstrated ability to work independently with minimal supervision and as part of a collaborative team. • Commitment to upholding the values and mission of the Florida Democratic Party. • Flexibility to work evenings and weekends, as required. • Valid Drivers License and clean driving record.