Arena Careers

We strongly encourage people of color, transgender and non-binary people to apply. HRC is an equal opportunity employer and welcomes everyone, including non-LGBTQ+ people, to join our team. Don’t meet every single requirement? Studies have shown that people from marginalized communities are less likely to apply to jobs unless they meet every single qualification. At HRC, we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Position Summary:

The position leads the operational and administrative functions of HRC’s Federal and State Affairs (FSA) team, ensuring that federal and state advocacy efforts run efficiently. The role manages daily workflow systems, budgets and vendor relationships, and serves as a central organizer for meetings, events, and cross-departmental communication. The role also supports leadership through planning sessions, staff coordination, and onboarding, while managing interns and fellows and occasionally traveling to support events, lobby days, and mobilizations.

The Manager salary is $55,100 - $67,000. Those with commensurate experience will be considered for hiring at the Senior Manager level and salary band of $64,000 - $80,000.

Position Responsibilities:

Operational and Project Management:

• Oversee day-to-day operational and administrative functions to ensure all FSA team activities are well-organized and efficiently executed.
• In partnership with FSA leadership, develop, implement and administer processes and systems to improve workflow and operational effectiveness. Continuously evaluate existing processes to identify areas for improvement and increased efficiency.
• Assist FSA leadership with schedules and collaborate with the team on completion of administrative tasks.
• Collaborate with the team to develop and execute project plans.
• Manage relationships with vendors, ensuring service delivery aligns with team needs and budget requirements.
• Work with leadership to create and track the Public Policy Committee agendas, meetings, reports and communication.
• Act as a central point of contact for coordinating meetings, events, and communication between departments, external partners, and vendors.
• In partnership with the Finance department and counsel, serve as a central point of contact for matters related to compliance for FSA.
• Act as the primary point of contact with internal and external counsel for review of various contracts, events and other written documents.
• Coordinate and assist with leading on-the-ground efforts like lobby days, larger events, and mobilizations across the country (some travel may be required).
• Be responsible for administering project management efforts and planning processes.

Financial and Logistical Oversight:

• Assist with managing the team’s annual budget(s) including helping with monitoring spending, tracking expenses, processing invoices, processing vendor contracts and payments.
• Coordinate travel arrangements, event logistics, and supplies to support division activities.

Team Support:

• Provide training and guidance to ensure adherence to established administrative procedures and best practices.
• Provide onboarding trainings to new staff on best practices for FSA approaches and procedures, including compliance practices and event management.
• Manage McLeary Law Fellow program leading the recruitment, screening of candidates and coordinating the selections with the lead attorney.
• In coordination with the litigation team, manage the intakes and tracking system for cases, and other support duties.
• Work in collaboration with the coalitions leadership to integrate coalitions work into plans and support execution.
• Develop plan for FSA interns, manage and mentor interns and build relationships across the organization, fostering a collaborative environment.

Position Qualifications:

• At least two years relevant work experience required in administrative or political support positions. Those with at least 4 years of relevant experience will be considered for hiring at the Senior Manager level.
• Electoral campaign experience and working knowledge of federal and state legislative processes required.
• Must be highly organized and able to handle multiple tasks simultaneously while prioritizing important issues. Meticulous attention to detail, commitment to high quality, and professionalism a must.
• Ability to take the initiative, make quick and astute decisions, work efficiently and handle pressure well, manage multiple projects simultaneously and work under tight deadlines.
• Excellent listening, interpersonal, communication and problem-solving skills, as well as excellent writing, editing, and presentation skills.
• Must be proficient with Microsoft Office applications (Word, Excel, and PowerPoint) and Google Apps (Gmail, Google Docs and Drive).
• Demonstrated experience with VAN and a familiarity with other standard organizing and advocacy tools and social media required.
• Experience organizing meetings and events.
• Must work well as part of a team.
• Flexibility with work schedule is required; work hours will vary from standard office hours, including some evenings and weekends.
• Ability to travel up to 10% of the time is required.
• Ability to adapt to an ever-changing political environment is essential.
• Strong interest in the rapidly changing LGBTQ+ equality movement and a working knowledge of LGBTQ+ issues.

All positions at the Human Rights Campaign may require travel on a regular basis or periodically. Where the need arises for business travel, appropriate compensation as outlined by the Fair Labor Standards Act will apply.

Employer is the Human Rights Campaign, Inc., an I.R.C. 501(c)(4) non-profit entity.

No phone calls or emails, please. Due to the volume of applications we receive, we are unable to respond to queries about application status.