Senior Executive Coordinator
Instituto
About Reproductive Freedom for All (Formerly NARAL Pro-Choice America)
For more than 55 years, Reproductive Freedom for All and its chapters have fought to protect and expand reproductive freedom —including access to abortion and contraception — for everybody. We are powered by our more than 4 million members from every state and congressional district in the country, representing the 8 in 10 Americans who believe every person should have the freedom to make the best decision for themselves about if, when, and how to raise a family.
Reproductive Freedom for All centers diversity, equity, inclusion, and justice in our organization and our work. Continuously learning from our history, we hold ourselves accountable to achieve reproductive freedom with equitable access for everybody. As the oldest and largest national membership organization primarily focused on advocating for abortion access, we organize and mobilize, galvanizing millions of people to take action to defend reproductive freedom, and shining a spotlight of accountability on bad actors who work to impose their ideological agenda on others. We also work to elect champions for reproductive freedom and advance state and federal legislation to safeguard it. For more information on Reproductive Freedom for All, please visit our website.
About the role:
The Senior Executive Coordinator to the Office of the President will provide coordination and support to the office of the President of Reproductive Freedom for All. They will support the President, Chief of Staff and the Executive team in the confidential work with the Reproductive Freedom for All Boards of Directors and oversee special projects out of the President’s office. The incumbent will be skilled at maintaining confidential information, and be eager to support all tasks that further the mission of the organization.
Location: Washington, D.C.
Reports to: Chief of Staff
Positions Directly Reporting to this Position: Scheduler and Executive Assistant to the President
This Position Is: Full Time, Exempt, Non-Union
Salary: $62,000 - $85,000
Responsibilities:
- Supervise Scheduler and Executive Assistant to the President;
- Serve as liaison to the National Board;
- Maintain and manage all systems for the Reproductive Freedom for All and Reproductive Freedom for All Foundation Board of Directors, including BoardEffects online board portal, etc.;
- Manage all scheduling for the board (in-person and virtual meetings), including monthly board calls, special committee meetings, and meetings with the President and CEO and/or other Executive Team members;
- Draft and maintain board minutes and other official correspondence to Reproductive Freedom for All Board of Directors including regular email updates, notices and meeting announcements, in order to uphold transparency and collaboration between the board and the organization;
- Conduct external outreach on behalf of the Executive Office;
- Communicate with the Board, Executive Team Members, the President, and external partners and other individuals with a relationship with the President and Executive Office;
- Review incoming correspondence and routing to the appropriate department for action;
- Assist in the development and implementation of executive office systems and processes, such as project management tools like Monday.com.;
- Manage executive administrative tasks;
- Produce and manage correspondence and emails for the Executive Office;
- Receive, compile and maintain confidential documents and records on behalf of the Chief of Staff;
- Responsible for administrative processes related to tracking and processing sponsorship requests, board meeting coordination across departments, and other tasks as necessary;
- Assist the Chief of Staff in the review of meeting preparation memos and documents for both internal and external meetings;
- Assist in writing agendas and gathering materials for meetings conducted by the Chief of Staff and President;
- Assist the Chief of Staff with Special Projects;
- In coordination with the Chief of Staff, help manage special projects out of the President’s Office, including, but not limited to, preparing presentations for the Board of Directors, and support managing special projects;
- Manage budgets for and plans/organizes company events and celebrations;
- Maintain confidentiality and discretion in handling and processing confidential information and data related to the Executive Office and Board of Directors;
- Perform varied, confidential, and responsible secretarial and administrative work requiring the use of independent judgment, tact, and discretion;
- Other duties, consistent with the job responsibilities and qualifications as listed in this job description, may be as assigned.
Qualifications:
- Project and/or program management experience, and report preparation techniques;
- 4+ years of administrative and budgeting experience;
- Demonstrated ability to analyze and resolve problems in the daily operations of an executive office;
- Ability to prioritize work schedules and meet strict commitments and deadlines;
- Excellent written and oral communication skills for effective communication;
- Demonstrated commitment to Reproductive Freedom for All's mission, values, and goals;
- Demonstrated cultural sensitivity and awareness, and the ability to effectively work with stakeholders and team members from different cultural backgrounds.
OPTIONAL: Nice-to-haves (or excited-to-learns):
- Knowledge of, and experience with, Robert’s Rules of Order parliamentary procedure.