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Zinc Collective: Finance Coordinator

Job Post

Job Post

Accounting & Finance
United States · Remote
Posted on Wednesday, June 19, 2024

Zinc Collective: Finance Coordinator

Location

Remote

Salary

65000-75000 / Yearly

Company

Zinc Collective

Department

Operations

Employer Type

Other

Application Link

Application Instructions

Please submit your resume online at the Zinc Collective job board [insert hyperlink]. Only applications submitted through this process will be considered. Please do not include a cover letter as those will not be reviewed or factored into consideration. The deadline to apply is June 26, 2024 and applications will be reviewed on a rolling basis. Additional writing assignments, skills assessments, and references may be requested during the interview process.

Application Link

https://jobs.lever.co/zinccollective/88c8cb1e-8a6e-48c9-acfd-8f0d531c5b03?lever-origin=applied&lever-source%5B%5D=Arena

Job Description

**Position:** Finance Coordinator
**Program: **Zinc Collective HQ
**Reports to: **Director of Budget & Finance
**Location: **Remote, USA
**Status: **Exempt, Full-Time
**Salary: **$65,000 - $75,000 annually, based on experience
## **Benefits: **Health, Dental, Vision, PTO, Home Office Stipend and 401k for eligible employees

## **ABOUT US**
We Elect Democrats!

Zinc Collective’s mission is to help deliver persistent Democratic majorities. We focus on running and funding programs, primarily at the federal level (House, Senate, Presidential) that retain and recruit talent and/or address infrastructure gaps across Democratic politics. Our three core programs are[ DigiDems](http://www.digidems.com/), which embeds technology staff on competitive campaigns to help them win, [Blue Leadership Collaborative](https://www.blueleadership.com/), which creates the diverse campaign talent pipeline necessary to building Democratic majorities, and Zinc Labs, which serves as an incubator for the next generation of democratic tech tools and solutions.

Launched in 2018, Zinc Collective is a fast paced, collaborative organization that is more akin to a startup. The team is data driven, solution oriented, passionate about the mission, and obsessed with delivering both high quality programs and continuous improvement.

In 2024 and beyond, Zinc Collective will continue to invest in talent and infrastructure gaps, aimed at ensuring that the Democratic ecosystem has what it needs to win.

## **POSITION SUMMARY**
Zinc Collective is currently seeking a Finance Coordinator to join our diverse and high performing team. Reporting to the Director of Budget & Finance, the Finance Coordinator will ensure all administrative processes are in place for Zinc Collective and its supported organizations to manage and track their spending. They will be responsible for implementing a streamlined process for payroll, bill pay and vendor management, and expense management. This is a great opportunity for someone who is exceptionally detail-oriented, organized, passionate about Democratic politics, and eager to use their skill set to affect change in the Democratic space. Limited travel is required for this position.
## **ESSENTIAL RESPONSIBILITIES**
This position supports Zinc Collective and organizations that contract Zinc Collective to provide financial management services.
- Support financial processing and data management, ensuring records are organized, updated, and accurate including:
- Contract Revenue & Receivables:
- Preparing and tracking invoices and receivables
- Support expense processes including:
- Prepare semi-monthly payroll for multiple entities
- Supporting with administrative filings for multi-state payroll
- Review and ensure appropriate documentation for monthly expense reports across multiple entities including employee reimbursements
- Review and prepare invoices for payment:
- Review invoices for appropriate documentation prior to payment
- Perform invoice data entry
- Support vendor management, prioritizing strong customer service and responsiveness:
- Onboarding and setup including W-9 collection and bill.com setup
- Support with contract execution and tracking
- Regular processing of of invoices / payments
- Addressing vendor questions as needed
- Organize and maintain financial and compliance documents in an organized GoogleDrive
- Assist with compliance and administrative tasks including audit and 990 preparation, 1099 preparation, and other annual filings
- Help to develop and enforce financial policies and procedures, ensuring adherence to regulatory requirements, and internal controls and policies
- Other duties as assigned

## **THE SUCCESSFUL APPLICANT MUST DEMONSTRATE THE FOLLOWING EXPERIENCE AND SKILLS:**
- Has least three years of experience in a finance, operations, or payroll role in a fast-paced environment
- Outstanding attention to detail and strong time management skills
- Is an organized, driven self-starter who can work well under pressure, with a variety of people, and on multiple projects
- Proven ability to master and learn processes and platforms quickly, analyze data, and synthesize information
- Ability to manage a project through day-to-day requirements, duties, and deadlines
- Comfortable owning a variety of deliverables, working independently, hitting deadlines, and being held accountable
- Excellent problem-solving skills, time-management, and organizational skills
- A proven record of being detail-oriented,efficient, and tech savvy
- Familiarity with Zoom, Google Workspace, accounting, and payroll software
- Experience managing sensitive information with professionalism and complete confidentiality
- Experience managing up and across teams
- Alignment with and excitement about Zinc Collective’s mission to work toward persistent Democratic majorities
## **THE MOST COMPETITIVE APPLICANTS WILL DEMONSTRATE SOME OF THE FOLLOWING EXPERIENCE AND SKILLS:**
- Experience working with remote teams
- Experience with Quickbooks, Bill.com, and Paylocity
- Experience working with campaigns, advocacy organizations, or government
-
- Passion for Democratic and Progressive politics