Fundamental Philanthropy, Inc.: Operations Associate

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JOB DESCRIPTION

Fundamental is a boutique philanthropic and political consulting firm that works with individuals and families to help them use their resources (financial and otherwise) to build a more just, equitable, and connected world. Key Fundamental clients include:

• The Hearthland Foundation

• Righteous Persons Foundation

• The Vera R. Campbell Foundation

• Rosenzweig-Coopersmith Foundation

We are committed to diversity, equity, and inclusion. We believe change happens when people with a wide range of backgrounds, experiences, identities, and perspectives come together with common purpose. We strongly encourage people from backgrounds traditionally underrepresented in philanthropy—including those who identify as Black, Indigenous, people of color, LGBTQ+, and those from diverse socioeconomic backgrounds—to apply.

Fundamental is seeking an associate to serve as an integral member of the operations team supporting the Director of Operations and Grants Management (DO&GM) and firm at large. This role holds multiple responsibilities that relate to office facilities, IT services, financial reporting, and human resources. The Operations Associate supports the DO&GM’s operational strategies and vision by executing on transactional processes, data inputting, organization and preparation of documents, files, materials, and firm-wide communications follow up. The associate will ensure the Operations team is functioning at its most efficient, in a proactive nature, and is being responsive to team needs.

This role’s duties will include, but not be limited to:

Facilities/Office Support and Coordination

Collaborating with and assisting DO&GM in drafting, developing and communicating facility policies.

Assisting with safety and security needs and efforts.

Maintaining office equipment inventory and understanding maintenance service requirements; evaluating and maintaining operations of office equipment, including ensuring preventative maintenance, troubleshooting malfunctions, calling for repairs.

Streamlining office procedures and processes to ensure efficiency of time and resources.

Vendors

Tracking and monitoring contracting agreements and engagements. Providing updates to DO&GM on timelines and outstanding issues.

Sourcing and vetting vendors and memberships to ensure alignment with company and client values.

Financial Processing Coordination

Reconciling receipts and financial statements to aid in the preparation of annual budgets and monthly/quarterly reports.

Developing and maintaining financial dashboards and reporting.

Assisting with annual budgeting processes for firm and clients.

Performing basic accounting functions.

IT Support and Coordination

Researching and testing new IT systems and tools; assisting with rollouts and training for team.

Serving as internal point of contact for staff for hardware and software needs.

Maintaining hardware and software inventories.

Providing basic troubleshooting and assisting with equipment setup.

HR Support

Collaborating with the DO&GM to draft, develop and communicate:

Employee Handbook updates

On-Boarding Manual updates

Recruitment Manual updates

Performance Management system updates

Job descriptions for new or prospective hires.

Assisting with recruitment efforts including scheduling of candidates and follow-up communications on behalf of the DO&GM.

Other duties as assigned.

Experience and Desired Skills:

2-4 years’ experience working in a fast-paced office environment; prior history working with foundations, non-profit organizations, political campaigns or social change organizations a plus.

A bachelor’s degree in business administration, accounting, or a related field of study a plus.

Excellent coordination and organization skills. Exceptional attention to detail and demonstrated ability to prioritize large numbers of tasks efficiently and effectively.

Proven ability to deliver results and meet deadlines as part of a fast-paced office environment.

Good interpersonal communication (verbal and written). Natural ability to communicate openly to collaborate effectively.

Strong data entry skills, systems proficiency, and comfort.

Proficient with Microsoft 365 applications (Outlook, Word, Excel), Dropbox, Slack, Adobe Acrobat, Zoom, Miro, Notion and Salesforce; comfortable working on a Mac; knowledge of Adobe Creative Suite, Squarespace, WordPress, and Mailchimp software a plus.

We are seeking an individual who:

Wants to work for a company that is committed to doing good in the world and building meaningful relationships with colleagues and partners.

Works best in a nimble, fast-paced, relationship-driven culture that values creativity and iteration, and is comfortable with changing course and re-prioritizing as necessary.

Is a high-functioning generalist eager to jump in and have an impact.

Thrives in a collaborative team environment and has a collegial spirit in sharing ideas and receiving constructive feedback.

Takes initiative and is extremely resourceful.

Communicates effectively with a diverse, dynamic, and partially remote team.

Gets the job done with limited staff support.

Anticipates needs before others ask.

Loves to learn and brings an abundance mindset to all challenges.

Serves as a connector ensuring awareness of the Firm and Client’s work across all teams.

Is kind, positive, empathetic, flexible, and curious.

Demonstrates excellent judgment in exercising discretion and confidentiality.

Fundamental is currently working via a hybrid model (three days in office, two remote), and we have a ** preference** to have a candidate who lives in the Los Angeles area where our office is based.

Salary is commensurate with experience. The salary range for this position is $60,000-$70,000. This is a full-time, non-exempt position. A generous compensation package includes medical, dental and vision plans, a 401k plan, paid vacation, sick days and more.

Fundamental (FPI) is an equal opportunity employer. FPI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, gender identification, sexual orientation, marital status, national origin, age, disability, or genetics. In addition to federal law requirements, FPI complies with applicable state and local laws governing nondiscrimination in employment. This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, leaves of absence, compensation, and training. If you need assistance or an accommodation due to a disability, you may contact us via telephone at 310-314-8393.