Equis Research: Accounts Payable Clerk Part-time Contract position

LOCATION

SALARY

COMPANY

DEPARTMENT

EMPLOYMENT TYPE

JOB DESCRIPTION

About

Equis is a set of organizations (including Equis Research, Equis Institute, and EquisLabs) working to create a better understanding of Latinos, innovate new approaches to reach and engage them, and invest in the leadership and infrastructure for long-term change and increased engagement.

Equis is looking for a part-time (20 hours per week) contract Accounts Payable Clerk for the next 3 months. The Accounts Payable Clerk is responsible for managing the organization's day-to-day accounts payable processes. This role ensures that invoices are processed accurately, timely, and in compliance with company policies and procedures. The Accounts Payable Clerk plays a key role in maintaining good vendor relationships and supporting the overall financial operations of the company.

DUTIES AND RESPONSIBILITIES

Invoice Processing:

• Receive, review, and verify invoices and expense reports for accuracy and compliance with company policies.

• Match purchase orders, contracts, and receiving documentation to invoices.

• Enter and code invoices into the accounting system in an accurate and timely manner.

• Process payment runs, including checks, ACH, and wire transfers, according to established payment schedules.

• Credit Card Reconciliation:

• Review credit card transactions for required documentation and reach out to cardholders for missing documentation/requirements on a weekly/monthly cadence.

• Initial approval of credit card transactions based upon company expense policies.

• Reconciliation/coding of credit card transactions

Vendor Management:

• Maintain accurate and up-to-date vendor records, including W-9 forms and payment details.

• Respond to vendor inquiries regarding payment status and resolve any discrepancies.

• Reconcile vendor statements to ensure all payments are accounted for and discrepancies are resolved.

Reconciliations and Reporting:

• Assist with monthly account reconciliations related to accounts payable.

• Prepare reports on accounts payable aging, outstanding invoices, and other relevant metrics for management review.

Compliance and Documentation:

• Ensure proper documentation is maintained for all transactions to support audits and internal controls.

• Adhere to company policies, procedures, and applicable regulations (e.g., SOX compliance, tax reporting requirements).

Collaboration:

• Work closely with other departments, such as Procurement and Treasury, to resolve discrepancies and ensure accurate financial reporting.

• Support month-end and year-end close processes as required.

• Other duties as assigned.

MINIMUM QUALIFICATIONS

Skills and Competencies:

• Strong attention to detail and organizational skills.

• Excellent data entry skills with a high degree of accuracy.

• Proficiency in accounting software (e.g., SAP, QuickBooks, Oracle) and Microsoft Office Suite, particularly Excel.

• Effective communication and interpersonal skills to interact with vendors and internal teams.

• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Knowledge:

• A minimum of 2 years of account payable experience.

• Familiarity with accounts payable processes, general ledger coding, and basic accounting principles.

• Knowledge of applicable laws, regulations, and standards (e.g., tax reporting, SOX compliance).

• Prior experience with Ramp/Bill.com ,Sage or similar accounting software