Lyndon B Johnson School of Public Affairs: Administrative Program Coordinator, LBJ Women’s Campaign School

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SALARY

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JOB DESCRIPTION

The LBJ Women’s Campaign School (LBJWCS) at The University of Texas at Austin is a nonpartisan, issue-neutral leadership program that equips women with the skills, confidence, and network they need to run for office, manage campaigns, and create lasting political change. Through training, mentorship, and a vibrant alumni community, we’re empowering changemakers to step into political leadership—and we’re just getting started.

Purpose

This position will play a key part in advancing LBJ’s events, marketing, and program operations, while working closely with the Business Affairs, Communications, and Finance teams.

Responsibilities

Duties include but are not limited to:

Program Coordination & Operations

• Assist in planning and executing engaging virtual and in-person events for current participants, alumni, and the public.

• Manage event logistics including venue booking, catering, travel arrangements, materials preparation, photography coordination, and payment processing.

• Support course delivery and participant engagement through platforms such as Canvas and Chronus.

• Assist with the LBJWCS mentorship program including mentor outreach, recruitment and matching.

• Coordinate admissions operations and help onboard new class members.

• Develop and improve internal systems to enhance day-to-day operations and program efficiency.

• Provide administrative support to the Executive Director, including scheduling, correspondence, , and travel coordination.

• Assist in hiring and supervising student workers and interns.

Marketing & Communications

• Assist with content creation for social media, newsletters, and program website.

• Help expand our audience and strengthen our brand through press outreach and digital storytelling.

Stakeholder Engagement & Fundraising

• Provide responsive support to participants, speakers, mentors, donors, and other key stakeholders.

• Assist in planning and executing advisory board and steering committee meetings.

• Contribute to community-building through personalized outreach and relationship management.

• Track program participation and key performance indicators to support data-driven analysis and reporting.

• Works with Executive Director in grant writing, donor communication, and post-event follow-up.

Other related functions as assigned.

Required Qualifications

• Bachelor’s degree in a relevant field and a minimum three years’ experience coordinating or administering programs.

• Proven ability to work with varied populations successfully. Proven experience coordinating complex events or programs.

• Exceptional organizational skills, attention to detail, and follow-through.

• High level of proficiency in other Microsoft Office programs: Excel, PowerPoint, Word, Outlook etc.

• Demonstrated ability to meet deadlines and to successfully identify, organize, and complete tasks independently and in a team environment.

• Professional demeanor with excellent written and verbal communication skills.

*Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Proven experience managing interns, volunteers, or student workers

• Experience using related UT Austin system such as FRMS, Define, Canvas and other related web/mainframe applications.

• Background in campaign strategy, public policy, or political engagement.

• Demonstrated ability in program evaluation and performance measurement.

• Graphic design and content creation experience

Working Conditions

• In-person and virtual participation required for some evening and weekend classes

• Standard office conditions, including repetitive use of a keyboard

Required Materials

• Resume/CV

• Letter of Interest

• 3 work references with their contact information; at least one reference should be from a supervisor

Finalists will be asked to provide:

• Transcript

• Writing samples, including:

• Marketing materials (flyers, one-pagers, etc.)

• Email newsletters

• Social media posts or campaigns