Eileen for Colorado : Campaign Coordinator

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JOB DESCRIPTION

Job Title: Campaign Coordinator

Campaign: Eileen Laubacher for U.S. House, CO-04

Reports To: Campaign Manager, Taylor Gillespie

Location: This is a primarily in-person role based in Colorado’s 4th Congressional District. You

are expected to work on-site most weekdays, with limited telework flexibility. Evening and

weekend availability is required for in-person events and campaign activities.

Position Overview

The Campaign Coordinator is a mission-critical team member helping drive the campaign’s

fundraising, events, and day-to-day operations. This is a hands-on, high-impact role for

someone who thrives in a fast-paced environment and wants to be at the heart of a competitive

congressional campaign. You’ll spend about half your time managing candidate call time and

donor follow-up, with the rest split between staffing events and supporting the campaign’s

administrative and scheduling needs.

Key Responsibilities

Call Time Management (20%) - Draft and maintain daily/weekly call time schedules

with the Finance Director.

- Build call sheets with donor history, giving capacity,

and tailored talking points.

- Brief the candidate before each call block and staff

call time to maintain focus and pace.

- Track dials, conversations, pledges, and notes in real

time using tools like Numero and NGP.

- Generate daily pledge-to-cash reports and ensure

timely, personalized follow-up.

- Draft thank-you emails, pledge reminders, and

handwritten notes; manage follow-up scheduling.

Event Staffing & Support (30%) - Attend and staff campaign events, house parties,

fundraisers, and community meet-and-greets.

- Track and manage event logistics, including set-up,

signage, literature, and guest lists.

- Support the candidate on-site with materials,

reminders, and follow-up tracking.

- Liaise with hosts, surrogates, and campaign team to

ensure seamless execution.

Administrative &

Communications Support (50%)

Manage candidate scheduling, including invitations,

confirmations, and internal calendar updates

Coordinate campaign purchases (supplies,

merchandise, printing) and track vendor

communications

Draft first-pass content: thank-you notes, emails,

newsletters, memos, social media templates, and

event materials

Take photos and short videos at events for social

media and internal use

Provide light IT support, including onboarding new staff

and volunteers with email, shared drives, and digital

tools

Support data entry for volunteer sign-in sheets, donor

follow-up, and event tracking

Assist with volunteer/intern onboarding, research

projects, and daily campaign operations

Handle routine office tasks such as checking the mail,

picking up materials, and prepping items ahead of

events

Maintain inbox organization, document filing, meeting

notes, and internal task tracking