EMILYs List : Events Coordinator

LOCATION

SALARY

COMPANY

DEPARTMENT

EMPLOYMENT TYPE

JOB DESCRIPTION

EVENTS COORDINATOR

Department: Events

Supervisor: Events Director

Supervisory Responsibilities: Events intern

FLSA Status: Exempt

Union Position: Yes

SUMMARY

The EMILYs List Events Coordinator serves in the Events department in the planning and

execution of fundraising and organization-wide events.

At EMILYs List, you’ll be part of a dynamic team committed to electing Democratic pro-choice

women up and down the ballot. Read on for more details about the job and about EMILYs List.

Essential Job Functions

● In coordination with the Events Director, plan and execute all aspects of EMILYs List

events.

● Oversee planning of strategic partner events, special Development events, board

meetings and dinners, and internal events as assigned.

● Assist in the planning of regional luncheons and the We Are EMILY conference and gala.

● Work with the Events Director to develop and maintain budgets for assigned events.

● Coordinate across departments to ensure tasks are completed and deadlines are met,

driving the timeline for material production including copy, invitation process, and vetting.

● Develop staffing plans for all necessary events, and recruit local volunteers as needed.

● Responsible for administrative and logistical preparation for events, working with the

Events Assistant to:

o Book travel arrangements for EMILYs List staff and special guests when

necessary.

o Prepare materials for EMILYs List events including name tags, briefings, and

printed documents.

o Manage the processing of event registrations through EveryAction.

o Respond to donor inquiries related to events.

o Oversee the timeline for drafting and approval of event emails, confirmations,

acknowledgements, and invitations to speakers and special guests.

● Travel to EMILYs List events nationwide as needed. Travel varies throughout the year,

and most travel occurs during the fall.

● Other duties as assigned.

Qualifications

● The ideal candidate for this position should have a minimum of 2+ years of work

experience in events.

● The candidate must have the ability to be a self-starter, with strong attention to detail.

● Experience with EveryAction, Social Tables, or other contact management databases is

a plus.

● The candidate must have a strong commitment to electing pro-choice Democratic

women as well as a commitment to the diversity of our candidates, membership,

partners, and staff.

The salary for this position is $61,000 and comes with a comprehensive benefits package.

The starting pay for this position is equal to others at the same level throughout the

organization. To apply, visit our jobs site: Events Coordinator to upload your resume, provide a

cover letter, and fill out an application. If you are selected for an interview, you will be contacted

directly. No calls, please.

Our office is based in Washington, DC. This position is based in the DC office with a hybrid schedule requiring at least 3 days per week in office.

ABOUT EMILYs LIST

EMILYs List, the nation’s largest resource for women in politics, has raised over $700 million to

elect Democratic pro-choice women candidates. With a grassroots community of over five

million members, EMILYs List helps Democratic women win competitive campaigns – across the

country and up and down the ballot – by recruiting and training candidates, supporting and

helping build strong campaigns, researching the issues that impact women and families, running

nearly $50 million in independent expenditures in the last cycle alone, and turning out women

voters and voters of color to the polls. Since our founding in 1985, we have helped elect the

country's first woman as vice president, 157 women to the House, 26 to the Senate, 16

governors, and more than 1,300 women to state and local office. More than 40 percent of the

candidates EMILYs List has helped elect to Congress have been women of color. After the 2016

election, more than 60,000 women reached out to EMILYs List about running for office laying

the groundwork for the next decade of candidates for local, state, and national offices. In our

effort to elect more women in offices across the country, we have created our Run to Win

program, expanded our training program, including a Training Center online, and trained

thousands of women.

EMILYs List is an Equal Opportunity Employer that values a multicultural, diverse

working environment. Applicants of diverse backgrounds are welcomed and encouragedto apply.

DISCLAIMER

EMILYs List prohibits discrimination of employment, promotion, compensation, terms,

conditions, or privileges of employment based on gender, disability, race, age, national origin,

color, creed, sexual orientation, sex (including marital and parental status), gender identity and

expression, religion, economic status, ethnic identity, veteran’s status, or any other basis

prohibited by applicable law.

The above statements are intended to describe the general nature and level of the work being

performed by the person holding this position. This is not an exhaustive list of all duties and

responsibilities. EMILYs List reserves the right to amend and change responsibilities to meet

organizational needs as necessary.