Scheduling/Airtable/CRM Automation Engineer, Climate Lobby Day

Position type: Contract

Location: Remote OK

Rate: $1,200 – $2,000 flat rate, negotiable based on experience.
This should be a simple project for an experienced developer.

Hiring deadline: ASAP. Applications reviewed on a rolling basis.

TREEage (Client)

TREEage is the largest youth-led climate justice organization in New York State that trains and mobilizes young people to win bold policy change through organizing, grassroots advocacy, and direct action. Their Albany Youth Day of Action is their annual lobby day at the State Capitol, mobilizing 800+ students from across the state to advocate for concrete climate justice wins in the budget and key legislation—this year, students will be advocating for climate legislation, the Tax The Rich campaign, and New York for All (immigration).

The lobby day takes place in mid-March 2026 and combines scheduled meetings with legislators, a rally, and community moments like art-making, performances, and a breakfast reception with representatives, alongside provided transportation and food for participants. 

More from prior years:

• https://www.nyrenews.org/news/2024/albany-youth-day-march-27

• https://www.meltedsolids.com/treeage

Led by principal Kevin Rabinovich, Dangerously Persistent is executive-producing this day-long event, supervising production and logistics. You will report directly to Kevin and the client.

What Will You Do?

The scope is primarily building tools (likely a mix of Airtable Automations supported by scripting / low-code workflows); specifically:

• Build a scheduling workflow to:

  • Assist a scheduling team in scheduling meetings between ~800 lobby day attendees and ~250 legislators/staffers

  • Identify availability conflicts as they arise in real-time, e.g.

    • Student A is double-booked for a meeting with Legislator 1 and Legislator 2, OR

    • Student A is originally booked to attend a meeting with Legislator 1, but 

  • Display custom itineraries for event attendees based on meetings scheduled track/solicit/update missing registration info (signed waivers/permission slips/etc).

• Update & optimize the Airtable database, using best practices, to:

  • Automatically collect/update participants' registration info

  • Integrate with our CRM, which will be used to send scheduling emails to legislators’ offices

You will report to the Dangerously Persistent team, who liaises with the client.

Who Are You?

• Ideally, you are:

  • An experienced developer (7–10 years)

  • Active in one or more leftist organizing spaces

• Ideally, you understand:

  • Airtable features (forms/interfaces/schemas)

  • Airtable API

  • General relational DB schemas

  • Calendaring APIs (e.g. GCal)

  • Scheduling/conflict management/handshake problem processes

  • Basic email automation flow

  • Zapier/Make.com no-code automation

  • CRM workflows

• Ideally, you already have:

  • A background in computer science

  • Strong scripting skills (Javascript, Python)

  • Participated in / organized a lobby day and understand the time-management stress faced by both attendees and organizers

  • Designed a similar scheduling/handshake-problem system

• If you don't meet some of these requirements but are still interested, please try your hand and apply! It's great for us to know folks with similar skillsets for later on.

What Is The Timeline?

• Assuming senior-level development experience, the anticipated timeline is:

  • ASAP: Hire/onboard

  • February 1 – February 8: ~15 hours total of work

  • February 8: V1 of scheduling workflow complete; begin using & testing

  • February 8 – February 13: ~10 hours of scheduling workflow tweaks/debugging

  • March 16 – 17: On call remotely to troubleshoot any last-minute issues during event

How To Apply:

Email [email protected].

In the SUBJECT of your email, please WRITE: [YDOA] Automation Contractor - YOUR NAME

In the BODY of your email, please WRITE:

• 3 examples of prior work relevant to this job, in no more than 2 paragraphs (AKA 10 sentences)

• 2-3 references, including email/phone contact info

• Which organizing groups you're currently active with (volunteer or otherwise), if applicable

Please ATTACH only:

• A one-page résumé

How To Prepare for the 30-minute Interview (if selected):

• Be ready to screenshare and walk through non-confidential examples of prior work