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Administrative Specialist, Black Health Equity

Planned Parenthood

Planned Parenthood

Posted on Thursday, July 11, 2024
Planned Parenthood is the nation’s leading provider and advocate of high-quality, affordable sexual and reproductive health care for all people, as well as the nation’s largest provider of sex education. With more than 600 health centers across the country, Planned Parenthood organizations serve all patients with care and compassion, with respect, and without judgment, striving to create equitable access to health care. Through health centers, programs in schools and communities, and online resources, Planned Parenthood is a trusted source of reliable education and information that allows people to make informed health decisions. We do all this because we care passionately about helping people lead healthier lives.
Planned Parenthood Federation of America (PPFA) is a 501(c)(3) charitable organization that supports the independently incorporated Planned Parenthood affiliates operating health centers across the U.S. Planned Parenthood Action Fund is an independent, nonpartisan, not-for-profit membership organization formed as the advocacy and political arm of Planned Parenthood Federation of America. The Action Fund engages in educational, advocacy, and electoral activity, including grassroots organizing, legislative advocacy, and voter education.
Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund (PPAF) seek an Administrative Specialist. This job reports to the Associate Director, Black Health Equity Initiative in the Black Health Equity Initiative (BHEI) division of PPFA. The BHEI prioritizes equity in the delivery of care, education, and policy; BHEI also focuses on improving health experiences and outcomes for Black women/femmes across the Federation.
This position provides administrative and logistical management and support to the Black Health Equity Department. They provide thorough operational and administrative support to the Senior Advisor to the President, Black Health Equity and provide relevant support for the full department. They identify impediments to successful implementation of the Black Health Equity Initiative along with recommendations to resolve them. They coordinate multiple stakeholder/project meetings/conferences/events/webinars in order to ensure seamless scheduling and a positive experience for participants. They process transactions and reconcile expenses to accurately maintain the department budget. They manage and maintain a positive and affirming culture within the department that is rooted in equity and joy.
Engage with the team members on a daily basis to manage the Black Health Equity department calendar, plan agendas, support them on team/ project priorities and share execution and delivery issues that may have come up for the team.
Engage and advise team members to support them with operational matters and explain administrative aspects of supporting the team’s work.
Engage with other coordinators and administrators to coordinate/schedule meetings, disseminate relevant information, plan agendas and resolve operational issues.
Communicate with teams and stakeholders to address issues affecting transaction/process execution and service delivery.
Actively foster a collaborative and positive team environment within the department and cross-divisionally where the department engages.
Manage meeting requests, daily schedules, arrange travel & priorities of the Senior Advisor to the President.
Manage and coordinate cross-divisional meeting requests for the department.
Prepare materials, agendas & reports.
Manage office correspondence.
Manage weekly, monthly, and other calls or meetings. This includes scheduling, creating agendas, taking notes/minutes, and sharing materials with participants.
Produce draft written content for internal communications and updates for external correspondence.
Other duties as assigned.
Knowledge, Skills and Abilities (KSAs):
3-5 years of related experience in administration support and/or project management. Nonprofit management experience and health equity experience are a plus.
High school diploma or GED preferred.
Possesses a deep understanding of the ways that racism and white supremacy culture perpetuate race-based disparities; understands the history and enduring impact of racism and reproductive coercion in the field of sexual and reproductive health.
Unwavering commitment to operationalizing race equity; clear ability to center Black women, girls, and transgender and non-binary communities. Foundational understanding of justice frameworks, in both theory and practice.
Detail oriented and able to manage dozens of requests at once.
Team player with strong interpersonal skills.
Self-starter with a high level of creative initiative.
Unflappable in face of crisis or high-stress situations.
Passionate about the mission of Planned Parenthood and the role of health provision and advocacy.
Excellent written and communication skills.
Knowledge of diverse groups, working with a multicultural workforce, and sensitivity and appreciation to cultural differences is essential.
Able to respond to needs in a fast-paced environment.
Travel:0-15% domestic
Total offer package to include generous vacation + sick leave + paid holidays, individual/family provided medical, dental and vision benefits effective day 1, life insurance, short/long term disability, paid family leave and 401k. We also offer voluntary opt-in for Flexible Spending Account (FSA) and Transportation/Commuter accounts.
We value a truly diverse workforce and a culture of inclusivity and belonging. Our goal is to attract qualified candidates and encourage applications from all individuals without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law. We're committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.
PPFA participates in the E-Verify program and is an Equal Opportunity Employer.
Roles that are denoted as NYC, DC, or both will work a hybrid schedule, requiring 2-3 days per week in the office unless the role is denoted as onsite, which requires working onsite full time or 5 days per week.