Arena Careers

Precision is an award-winning integrated strategy and marketing agency based in Washington, DC and New York, NY. Powered by data, we bring world-class experts in each of our service areas to conceive, develop, and run campaigns that help our clients seize opportunities and solve their biggest challenges. We’re at the center of today’s biggest debates and defining moments, inside the Beltway, across New York’s media and financial worlds, and in state capitals across the country. Our work sits at the intersection of politics, business, and culture, helping leaders and organizations make an impact when it matters most. We hire people who are the best at what they do, and who like to have fun doing it; we don’t just break through. We break new ground.

Our team is seeking an Executive Assistant and Office Manager to join our team in New York, NY. This role will be a dual position spending about half of their time supporting our Chief Growth Officer and the other half managing our NY office. The ideal candidate is extremely organized, has a strong attention to detail, excels in multi-tasking, and can work well on a team and individually in a fast-paced environment.

The role will report to our Deputy Chief Operations Officer.

What You Will Be Doing:

Executive Assistant

• Manage the principal's calendar, anticipating needs and troubleshooting issues.
• Professionally communicate with internal and external contacts and seamlessly manage incoming scheduling requests.
• Communicate changes, demonstrate flexibility, and offer creative solutions.
• Manage administrative functions for principal such as booking travel, managing expenses, and tracking hours.
• Prepare research and briefing materials as needed.
• Assist with special projects as needed.

Office Manager

• Ensure the office is operating smoothly and well-stocked.
• Order and stock snacks, drinks, and office supplies.
• Maintain the office’s professional appearance, including ensuring space is organized and tidy.
• Work with HR/IT to manage in-person needs for new hires and exiting employees in the NY office.
• Work with DC-based IT Manager to manage office and IT equipment for NY office.
• Manage maintenance requests and coordinate with vendors.
• Serve as primary point of contact with building management.
• Set up new staff and visitors in building security system.
• Manage office improvement projects and office moves as needed.
• Coordinate and plan office events including monthly lunches and monthly staff events. Includes managing caterers and vendors, set up, and clean up.
• Serve as primary point of contact for NY staff for office-related questions and manage office-related staff communications.
• Manage special projects as needed.

What We Are Looking For:

• 2+ years experience in an executive assistant or office manager role in an in-house, agency or consultancy environment.
• Experience managing multiple projects and deadlines at once.
• Always one step ahead and thinking of what needs to be done early to ensure smooth operations for the principal and office.
• Excellent written and verbal communication skills.
• Ability to work with colleagues across the agency.
• Meticulous attention to detail.
• Excellent written and verbal communication skills.

What We Will Give You:

• Competitive salaries
• Annual bonus opportunity
• Flexible hybrid remote/in office plan
• Retirement plan with automatic 3% safe-harbor contribution from Precision
• Healthcare coverage - medical, dental and vision with 90% of costs covered by Precision
• Generous paid vacation and sick leave
• Paid parental leave
• Professional development stipend

The salary range for this role is $60,000-75,000.

We are currently working in a hybrid model and require staff to work in the office 50% of working days per month.

Precision is committed to building a diverse team that will positively and authentically impact the communities we serve. Centering our strategies around the authentic voices and cultures of the communities we are engaging with is paramount to our work – and our work can only be as inclusive as our team is representative. We strongly encourage women, Black, Latino, Hispanic, AAPI, and Indigenous people, LGBTQ+, gender expansive or GNC folks, people of all ages, disabled people, and veterans to apply.