Arena Careers

Job Title: Executive Secretary

Location: Landover, Maryland

Assignment: MDDC

Classification: Non-Exempt/Limited – Regular Full Time

Salary: $75,861.66

About 1199SEIU UHWE

With over 450,000 members throughout Massachusetts, New York, New Jersey, Maryland, Florida, and Washington, DC, 1199SEIU is the largest and fastest-growing healthcare union in the nation. Since our founding in 1932, our mission has been to stand up for quality healthcare, good jobs and social justice for all. Dr. Martin Luther King, Jr. called 1199 his favorite union and referred to us as “the authentic conscience of the labor movement." Over the years 1199 has won some of the highest standards for healthcare workers in the country, including good wages and benefits, safe staffing, paid time off, secure retirement, model childcare and education benefits and a real voice work in the workplace. Our members are highly politically engaged and active, so we have the strength to advocate with government and elected officials for our patients, families and communities. We are affiliated with the Service Employees International Union (SEIU) which has over 2 million members and is the largest labor union in North America.

Job Summary:

Performs secretarial work of average difficulty and involves some independent judgment. Also performs general functions and related work as required. Work is performed under the general supervision of the Executive Vice President. Must be well organized and possess outstanding secretarial skills.

REPORTS TO Executive Vice President

Job Functions:

• Screens visitors, telephone calls and directs mail to the correct officer or department head.
• Types disciplinary letters, statements, minutes and agendas from dictated, handwritten or other
• Prepare documents and emails as requested by officer(s) or department head.
• Answers the phone, provides and receives information concerning matters related to the division or department.
• Schedules appointments and maintains calendar for the officer or department head.
• Opens, sorts and distributes incoming mail and prepares outgoing mail.
• Organizes and maintains a variety of files and records.
• Moderate hearing and appeals meeting in person or virtual meetings held by Teams, Zoom or other virtual platforms.
• Maintain office files using SharePoint/OneDrive.
• Arrange for meetings and conferences.
• Sorts and distributes incoming mail and prepare outgoing mail.
• Coordinates some office functions with other divisions and departments.
• Ability to cover for Administrative Assistant in the Baltimore headquarters when necessary.
• Perform all other duties as assigned.

Qualifications:

- High school diploma or its equivalent; At least 2 to 5 years of secretarial experience.
- Bilingual a plus
- Strong computer skills with proficiency in Word, Excel, Email, and Microsoft Teams.
- Typing skills of 70 words per minute.
- Ability to maintain a good working relationship with all co-workers, members, and the public.
- Ability to organize work assignments.
- Ability to work independently and carry out assignments to completion with minimum instructions.
- Excellent spelling, grammar and vocabulary with good verbal and written communication skills.
- Ability to maintain a good working relationship with all coworkers, members and the public.
- Ability to work long hours, including evenings and weekends.

GENERAL INFORMATION:

The above statements are intended to describe the general nature and level of work performed by persons assigned to this title. They do not include all job duties performed by employees in the title and every position does not necessarily require the same duties.

All interested persons meeting the minimum qualifications are encouraged to submit a resume and cover letter to the Staff Support Department – 498 7th Avenue – 16th Floor or via email to [email protected] All qualified candidates will be tested.

1199SEIU is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants from all backgrounds, experiences, and perspectives.

APPLICATION MUST BE RECEIVED BY: 10/16/2025