Arena Careers

Job Title: Pennsylvania Organizing Manager Department: Field Organizing Reports to: Deputy Field Director

Effective Date: February 2026. Classification: FT Term: Through December 2026 Salary Range: $48,000-$58,000

Job Summary:

As a Field Organizing Manager at Vot-ER, you will lead and support volunteer teams and individual healthcare professionals, social workers, and health professional students who are essential to expanding civic engagement and voter access. In this role, you will design and implement a statewide organizing strategy that prioritizes communities facing the greatest barriers to voting, recruits new health professionals and institutional partners, connects them to Vot-ER programs, and mobilizes them to bring nonpartisan civic engagement into their workplaces and communities. You may also directly manage interns and health professional volunteers as needed.

Working closely with staff across Vot-ER, you will help build healthier communities powered by an inclusive democracy.

*Candidates must be based in Pennsylvania (Philadelphia/greater metro area preferred) for this position.*

Duties/Responsibilities:

• Recruit, train, and support healthcare providers, students, and associations across Pennsylvania, and occasionally in other states, to lead nonpartisan voter engagement in their institutions.
• Build and maintain relationships with hospitals, community health centers, universities, professional associations, and community partners to expand Vot-ER’s reach.
• Develop and execute a state organizing strategy that grows participation in Vot-ER programs and increases voter access for patients and communities.
• Coordinate and coach cohorts of health professionals and students participating in Vot-ER programs including the Civic Health Fellowship, Healthy Democracy Campaign, Community Civic Engagement Program, and Civic Health Month.
• Lead ongoing intake calls and onboarding for new health professionals, including training on having voting conversations, using Vot-ER tools, and securing organizational buy-in.
• Organize and facilitate presentations, workshops, and trainings to educate and mobilize healthcare audiences around civic engagement and voter access.
• Utilize text outreach, social media, email, and professional networks to recruit participants and promote Vot-ER programs statewide.
• Support and occasionally lead cross-state organizing efforts when needed.
• Participate in the recruitment, interviewing, and onboarding process for interns or short-term program staff.
• Collaborate with the Vot-ER team to share learnings, refine strategy, and contribute to program development.
• Stay informed on voting rights, state election policies, and health equity issues to provide accurate, relevant information to partners.
• Lead and participate in Vot-ER’s Get Out the Vote efforts including phonebanks, textbanks, and voter readiness outreach in Pennsylvania and nationally as needed.

Required Skills/Abilities:

• Strong People Skills: Excellent communication, active listening, and emotional intelligence to build trust and collaborate with diverse healthcare professionals and partners.
• Proactivity & Independence: Self-motivated, able to take initiative, and comfortable managing multiple tasks and projects with minimal supervision.
• Enthusiasm & Motivation: Positivity and energy that inspire volunteers, partners, and teammates.
• Organizing Experience: Background in community organizing, volunteer leadership, or campaign work. Experience with strategic planning, training development, or team growth is highly valued. Knowledge of voter registration processes and/or healthcare systems is a strong plus.
• Communication & Collaboration: Exceptional verbal and written communication skills, with the ability to build rapport, present to groups, and collaborate effectively across teams.
• Leadership & Coaching: Ability to guide, mentor, and support volunteers, interns, and health professionals; strong facilitation and training skills.
• Adaptability & Flexibility: Comfortable navigating fast-paced environments, adjusting strategies when needed, and embracing new ideas and tools.
  Tech Proficiency: Familiarity with remote organizing tools, CRM platforms, virtual training platforms, and creative uses of technology to engage partners.
• Commitment to Equity: Demonstrated commitment to racial equity, inclusion, and working alongside communities most impacted by barriers to civic participation and healthcare access.
• Cross-Team Collaboration: Ability to work effectively across departments and levels, contributing to a culture of honesty, integrity, kindness, empathy, and authenticity.
• Detail Orientation & Time Management: Strong organizational skills with the ability to prioritize, meet deadlines, and manage multiple projects simultaneously.
  Problem-Solving Mindset: Proactively identifies ways to improve systems or remove roadblocks, offering solutions and seeking input.
• Growth Mindset: Comfortable acknowledging what you don’t know, eager to learn, and open to feedback as part of continuous development.

Experience:

• At least two years of related experience either volunteer or paid campaign experience.
• Preferred: Experience with health or civic engagement related projects or research and the ability to speak or read in Spanish.

Physical Requirements:

• Prolonged periods of sitting or standing at a desk and working at a computer.

• Ability to lift a minimum of 20 pounds.

Other Requirements:

• Ability to travel to the Philadelphia metro area bi-monthly
• Ability to travel to sites to meet with partners, institutions, and providers/individuals monthly.
• Participate in Vot-ER wide retreats and gatherings a minimum of twice per year.

This is a remote, full-time role. Vot-ER offers a flexible, remote work environment. We have core working hours of 12 pm to 5 pm eastern time, Monday through Friday. During those hours, all employees are expected to be available for meetings and collaboration. Outside of those core hours, each employee sets their own schedule, while recognizing that due to the collaborative nature of the Vot-ER work and mission, employees will often arrange meetings outside of core Vot-ER hours.

At Vot-ER, the health and safety of our employees and the community is our top priority. In response to the COVID-19 pandemic, we require all staff to be vaccinated. Staff requesting a medical or religious accommodation can reach out to [email protected]