Arena Careers

Position: Schedule & Operations Coordinator
Reports to: Finance Director, VoteVets Action Fund
Location: Remote; within Washington, DC Metropolitan Area
Status: Full-time, exempt
Salary: $70,000
Benefits: Competitive benefits package includes health, dental, and vision stipend (100%), paid vacation, sick, and personal leave, a 401k program including an employer match, and professional development support.

About VoteVets Action Fund

VoteVets Action Fund is a 501(c)(4) nonprofit, whose primary purpose is to advocate for issues impacting troops, veterans, and their families. VoteVets Action Fund (VVAF) focuses on matters including, but not limited to, foreign policy (including war-making policy), veterans’ unemployment, robust investment in care for veterans, energy security, protecting the rights of those who serve, and upholding the Constitution and democracy.

About the Position

VVAF seeks a highly organized, detail-oriented Scheduler & Operations Coordinator to support the Development Director, and core operations of a fast-moving national organization. This role is central to keeping the organization running smoothly and effectively. The ideal candidate is proactive, discreet, systems-minded, and comfortable juggling multiple priorities in a mission-driven environment.

This role blends scheduling, donor administration, and general organizational coordination. It is well suited to someone who enjoys building order, maintaining systems, and being a trusted operational partner to senior leadership.

Key Responsibilities:

Scheduling Support

• Manage the Organization Calendar, including scheduling meetings, calls, travel, and events, for VVAF principals.
• Coordinate logistics for internal meetings, donor meetings, and external briefings.
• Prepare meeting materials, agendas, and follow-up notes as needed.
• Serve as a point of contact for internal and external stakeholders.

Donor Tracking & Development Support

• Assist Development Director with maintaining donor and prospect records in the organization’s CRM and tracking systems.
• Track donations, pledges, acknowledgments, and follow-up actions.
• Support donor communications, acknowledgments, and stewardship efforts
• Assist with preparation of donor materials and reports

Administrative & Operations Support

• Maintain organized digital filing systems and shared documents.
• Support basic financial administration tasks, such as reimbursements for principals.
• Assist with event planning, including logistics, preparation, and staffing.
• Provide ad hoc administrative support to ensure smooth day-to-day functioning.

Qualifications & Skills

• Exceptional attention to detail and strong organizational skills.
• Proven ability to manage multiple priorities and deadlines independently.
• Strong written and verbal communication skills.
• Comfort handling sensitive information with discretion and professionalism.
• Experience with scheduling, CRM systems, spreadsheets, and document management tools.
• Prior experience in nonprofit, advocacy, political, or mission-driven organizations is a plus.
• Self-starter mindset with a calm, solutions-oriented approach.

VoteVets Action Fund. is an equal opportunity employer committed to building a diverse and inclusive team. We strongly encourage veterans, military family members, and individuals from historically underrepresented communities, including people of color, women, LGBTQ+ individuals, and people with disabilities, to apply. If accommodations are required during the interview process, please let us know. We believe diversity of background, experience, and perspective strengthens our mission and our impact.

How to Apply

Please submit a resume and a brief cover letter outlining your interest in the position to: [email protected]

Applications will be reviewed on a rolling basis until the position is filled. Please include the position title in the subject line of your email.