Arena Careers

Department or Director(s): Political

Bargaining Unit: OPEIU Local 153

Level: 2

Reports to: Political Action Committee Director

Summary: Administrative Assistant is responsible for supporting all aspects of the Political Department work. Responsibilities include but are not limited to processing vendors expenses, opening and picking up mail, copying, scanning, filing, and the day-to-day tasks of the Department.

Job Responsibilities (include but are not limited to):

• Knowledge of accounts payable and account receivable.
• Assist with processing all vendors expenses in Intacct and Concur
• Process checks by copying, scanning, and recording in accounting system
• Create and maintain spreadsheets to track activities and expenses
• Open, organize, and date mail
• Assist with processing contribution check requests
• Sort and file monthly PAC reports for distribution to Affiliates
• Carry out day-to-day administrative tasks.

Job Requirements/Qualifications:

• College Degree or equivalent work experience
• Good communication skills, both oral and written
• Good organizational skills.
• Excellent attention to detail
• Ability to work in a fast-paced, high-pressure environment during election campaign season
• Ability to quickly learn database systems.
• Highly motivated, proactive, responsive, and conscientious
• Proficient in Microsoft Office, especially Excel, Word and Outlook. (knowledge of QuickBooks and Intacct a plus but not required)
• At least 3 years of administrative experience

Why Join Us? We offer a mission-driven work environment, long-term career stability, and an outstanding benefits package—including a fully funded pension plan and 100% employer-funded health coverage for your whole family. If you’re ready to work with a dedicated team, we encourage you to apply.

Location: 275 7th Avenue, New York, NY

Salary: $31.00-$32.00/hour – commensurate with experience

Schedule: 35 hours/week, Monday-Friday

Our Comprehensive Benefits include:

• Health Insurance: 100% employer-funded family coverage with no deductible
• Dental & Vision Insurance: 100% employer-funded family coverage
• Retirement Plans: 100% employer-funded Defined Benefit Pension Plan, with optional employee-funded 401(k)
• Paid Time Off: Generous vacation, sick, personal, and holiday leave, plus flexible floating holidays
• Additional Perks: Flexible Spending Account (FSA), commuter benefits program, and more